What You Need to Know Before Your Audit

• Refrigerant Records – quarterly (for the last 2 quarters);
  
  
  • amounts bought or purchased (bulk amount of each refrigerant)
  • sold (bulk amount i.e. cylinders) Amounts charged into customers’ systems is not a recording requirement
  • amount recovered for destruction (bulk amount)
  
  
• Equipment List – quarterly details (for the last 2 quarters) of the make, model and serial numbers of each piece of the following types of equipment in your possession;
  
  
  • Recovery Unit
  • Vacuum Pump
  • Electronic Leak Detector
  
  
• Risk Management Plan - evidence that a risk management plan relating to the handling and storage of refrigerant in the your business has been put into effect



• Equipment Maintenance Records – quarterly (for the last 2 quarters), detail of each of the following equipment in your possession having been regularly inspected and any maintenance undertaken;
  
  
  • Recovery Unit
  • Vacuum Pump
  • Electronic Leak Detector
  
  
• Cylinder Leak Test and Cylinder Test Date records – quarterly (for the last 2 quarters), any refrigerant cylinder in your possession detail;
  
  
  • Refrigerant type
  • Cylinder serial number
  • Cylinder test date
  • Date of leak test
  
  
• Staff list - Refrigerant Handling Licence detail (for the last 2 quarters) of current staff (name, licence number, licence entitlement and expiry date for each of your staff)
• RTA number on advertising – Your RTA number should be referenced on any advertising you do that promotes RAC services, as well as stationery items such as invoices.
• Signed statement confirming all detail in documentary evidence provided is true and accurate.